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Creating Groups

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Last Updated: February 19, 2009 9:17 AM

By creating groups in Calendar, you can organize people and information that are related. For example, you can create a group to help you organize information for a specific project. Once you create the group, you can add the members that you want to belong to the group; set up a calendar for the group; add resources that the group can use, such as a conference room or projector; and attach files related to the group.

When you add members to a group, you can give members administrative access to the group. Administrative access allows members to add, edit, and delete groups even if settings on a group prohibit editing. For example, if a group calendar is not editable by group members, any member who has administrative access can still edit it.

You can add a calendar to a group so that group members can view and schedule events specific to that group. The events scheduled on a group calendar also display on the personal calendars of group members who accepted the event invitation. When you add a calendar, you also specify whether group members can add or edit events on the calendar or edit the calendar properties. Members who have administrative access can add, edit, and delete group calendars, regardless of whether calendars are editable by group members.

You can add resources to a group and allow other groups and users to access resources for scheduling.

To help you organize files associated with a group, such as a project plan, you can attach them to the group. You can attach files from your computer and from your Online File Folder using the group's Files tab.

To Create a Group

  1. Log in to your Calendar account.
  2. On the navigation bar, click Groups.
  3. Click Add Group.
  4. In the Add Group dialog box, type the name of the group, and then click OK.
  5. Once the group has been created, use the tabs to manage group members, calendars, resources, and attachments.